Thank you for your interest in becoming a commercial exhibitor at the 2010 Utah State Fair. At this time, all indoor and outdoor locations have been filled and we are not accepting anymore applications at this time. Please check with us in March for next year's fair.

Thank you for your interest in becoming a concessionaire at the 2010 Utah State Fair. At this time, all food and beverage locations have been filled. Please check with us in January for next year's fair.

Grounds Map

Grand Building

Discovery Building

Market Building

2010 Haas & Wilkerson Insurance Application

This form for both Commercial Exhibitors and Concessionaires

Please make checks payable to the Utah State Fair Corporation

This handbook has been prepared as both a guide for you to plan for a successful operation during the Utah State Fair and as a substantive rider to your Exhibit Space Lease Agreement. This Handbook becomes a part of your Exhibit Space Lease Agreement.

The Utah State Fair Corporation or its designee reserves the final and absolute right to interpret these rules and regulations and to settle and determine all matters, questions or differences in regards thereto, or otherwise arising out of, connected with, or incident to the Utah State Fair Corporation. It further reserves the right to determine unforeseen matters not covered by these rules.

Violation of any of the terms and conditions of the Rental Agreement, printed Rules and Regulations or policies of the Utah State Fair Corporation as printed in this handbook forfeits all monies, rights and privileges.

It is your responsibility to be knowledgeable of the Rules and Regulations and space rental standards which are a part of your Lease Agreement.

If you have any questions, please contact the Utah State Fair Rental Services Department at (801) 538-8400.

Invitations to renew for the 2010 Utah State Fair are mailed out to those exhibitors who participated in the previous year's fair only and who are in good standing with the Fair. The Exhibit Space Lease Agreement between the Utah State Fair and exhibitors orconcessionaires is for one fair only. Renewal for each year's fair is by invitation only. Such a renewal is conditioned upon the exhibitor's fulfillment of the previous year's Exhibit Space Lease Agreement, adherence to the rules and regulations as outlined in this handbook and regardless of the number of years an exhibitor may have participated in prior Utah State Fairs. Space may be awarded or declined based on a need for variety and best-use determined by the Rental Services Department, the Fair Executive Director and/or Board of Directors.

Exhibitors are offered the same space they occupied the previous year if the fair layout remains the same. The Rental Services Department reserves the right to change the layout of the commercial buildings and outdoor exhibits when, in its judgment, such action would be in the best interest of the Fair.

In the event the agreed upon space is changed, eliminated, condemned, or rearranged, the Rental Services Department may reassign another space to the exhibitor or if an exhibitor desires a different location, their application will be considered after the renewal period is over.

The renewal period will begin in January when Lease Agreements, instead of applications, are mailed to those vendors meeting the renewal criteria. Any vendor not returning their Lease Agreement by 3:00 p.m. on Monday, March 15, 2010 or having it postmarked by Monday, March 15, 2010 may forfeit the space they held the previous fair.

Applications for new exhibitors will be available Friday, March 19, 2010. Booth locations are offered on a first come, first served basis and at prevailing prices. The Utah State Fair does not keep any kind of year-to-year waiting list for booth space.

Should a Lease Agreement be mailed to an exhibitor as an invitation to renew and the exhibitor wants to make any kind of change to their Lease Agreement, they will need to complete an application form and submit it as a new exhibitor March 19, 2010 or after.

Applications for new concessionaires will be mailed out beginning in January by request. The applications will be due by 3:00 p.m. Monday, March 15, 2010 to be considered for a space in the fair. No deposit will be required with the concession application. Should your application be accepted a Lease Agreement will be mailed and will be due as indicated on the Lease Agreement.

New vendors or vendors desiring to make changes to their location or items being sold must submit an application March 19, 2010 or after. All applications must be filled out completely including all items being displayed, sold and any free drawings or prizes offered. If an application is not filled out completely and signed, it will be returned. (See Restrictions below). Booth locations will be assigned, in part, based on the products and/or services listed on the application. When filling out the application, more than one location choice will be required. Every effort will be made to assign you the location you request; however, the Rental Services Department reserves the right to assign booth locations to avoid conflicts with exhibitors displaying or selling the same type of product nearby.

Exhibitors must advise the Rental Services Department of the products or services they will be exhibiting in their booth space when the application is submitted. Exhibitors must be very specific when listing the items they plan to sell. Broad descriptions such as 'novelties' or 'toys' will not be accepted. Other examples include cookware, clothing, jewelry, slicers, books, tools, etc. A detailed list of the exact 'novelties' or exact type of 'jewelry' must be included. Attach a separate list and/or picture(s) if necessary when submitting an application. Any 'exact' items not listed on the application will be prohibited in your booth. Exhibitors are required to submit any samples of brochures or literature they will be distributing to the public. In addition, an exhibitor must indicate on their application if they will be using a microphone to demonstrate their product.

Once an exhibitor has been assigned a booth location and a Lease Agreement has been issued, there will be no changing of location allowed.

All exhibitors and concessionaires desiring to renew their space assignments are responsible for updating any address changes with the Rental Services Department prior to January 2.

All exhibitors admitted to be in the Utah State Fair must pay a rental fee based on the location agreed upon. There are no discounts for non-profit or government agencies.

Cash, checks, cashier checks, money orders and major credit cards will be acceptable forms of payment. Credit card sales will only be accepted in person or with signed written consent of the card holder including the amount of the purchase and the reason for the charge.

For non-food vendors a $250.00 non-refundable deposit (per 10' x 10' space) is due when the signed Lease Agreement(s) are returned along with a current photograph of booth setup and/or product. For pod locations, a 25% deposit of the total cost of the Lease Agreement will be due with the application. No Lease Agreement will be accepted without the deposit, photograph and signature.

Due dates for the Lease Agreement and deposit will be indicated on the Lease Agreement. Any Lease Agreement not paid in full by July 15, 2010 will be charged an eighty dollar ($80.00) late fee. Applications submitted July 16, 2010 and after must be paid in full at the time the application is submitted and will be charged the additional eighty dollars ($80.00) automatically.

For concessionaires, a non-refundable deposit in the amount of five hundred dollars ($500.00) will be required to secure the concession Lease Agreement and will be credited toward your daily payment(s). It is required that you report your gross sales each day for the previous day's sales. Figures will be recorded and when you have met your deposit dollar amount, you will then pay the Utah State Fair the percentage portion of your gross daily sales.

Concessionaires are required to pay 22.5% percentage of gross daily sales of food and beverage to the Utah State Fair. Settlement will take place in the settlement office each day of the fair from 9:00 a.m. to Noon. A $25.00 late fee will be assessed for payments received after 12:30 p.m. Closing night settlement hours will be from 10:00 p.m. to 12:00 a.m. and the next morning from 9:00 a.m. to Noon in the Administration Building.

All outdoor locations are arranged and assigned by the Rental Services Department.

By July 15, 2010

July 16, 2010 and after

Outdoor space includes a canopy tent, entrance passes determined by size, one parking pass for the parking lot to the south of the Fairpark across North Temple and 5 amps of electricity.

Most outdoor exhibits are housed in canvas tents which have a pitched roof and four canvas sides that snap, hook, or Velcro together in front so they may be closed.

All exhibit space is sold in 10' X 10' increments only. There will not be any prorating or segmenting of space for sale. Booth spaces can be added together to create larger sizes, for example 10' X 20' or 20' X 20' depending on exhibitor's needs and availability of space. Any in-line booth sizes larger than a 10' X 20' space requires payment in full when returning the Lease Agreement.

No tents are allowed in Sections B & C. Any vendor desiring to be in Sections B & C must be self-contained with their own trailer or other attraction and be approved by the Rental Services Department.

Pod locations are spaces which stand on their own and are typically larger than the standard booth sizes mentioned above. Pod locations are arranged and assigned by the Rental Services Department at their discretion.

Pod location pricing will be determined by how many feet of frontage the pod location requires in 10' increments based on the section it is in and $50.00 for every 100 square feet of depth (A late fee may apply if after July 16).

Tents for pod locations are available in 10' X 10', 10' X 20' and 20' X 20' sizes only if ordered through the Rental Services Department. The Rental Services Department can assist you when figuring the price of a pod location and may or may not include the price of a tent in the cost. Pod locations may or may not require a tent depending on the type of display.

Exhibitors are allowed to provide their own tent but no discount is given on space rental. The tent must be white in color and approved by the Rental Services Department.

If an exhibitor is bringing their own tent, trailer or will not need a tent for their booth space, it must be so indicated on the Commercial Exhibit Application by signing the line that states, "Please DO NOT order a cabana tent for my outside location." If an exhibitor or representative signs on this line and it is determined after September 1 that an exhibitor needs a tent after all, there will be a $75.00 additional setup fee. The tent will then be setup at the earliest convenience of the Fair's Tent Contractor.

In addition, if a tent is ordered for an outside location and it is determined after September 1 that a tent is not needed after all by the exhibitor, there will be a $75.00 tent removal fee. The tent will then be removed at the earliest convenience of the Fair's Tent Contractor.

If an exhibitor is using a trailer which has an awning or their booth space is designed as such that it has an awning which protrudes out into an aisle way, all care must be taken to prevent anyone from bumping into it. In some cases the exhibitor may be required to purchase additional space to accommodate the awning. No merchandise will be allowed to be hung or displayed from an awning or its supports.

In the event of inclement weather it is recommended floors be built inside outdoor locations whether on asphalt or grass to raise items off the ground. We suggest a floor made with pallets or other wood materials. Commercial Exhibitors are fully responsible for their own items and any damage that may occur from the weather.

Tents are not equipped with lights; therefore, it is necessary for you to provide your own lights and power cords.

Indoor booth locations are located in the following buildings: Grand Building-bottom floor, Discovery Building and Market Building. (See building maps for layout).

By July 15, 2010

July 16, 2010 and after

Indoor space includes pipe and drape, entrance passes determined by size, one parking pass for the parking lot to the south of the Fairpark across North Temple and 5 amps of electricity.

Draped booths will be furnished for indoor exhibit areas. They include an 8' backdrop and 3' sides. Actual booth size varies from booth to booth and may be larger or smaller than 10' X 10'. Indoor booth spaces are not to be changed without prior approval of the Rental Services Department. Any approved changes will be done by the exhibitor at no cost to the Utah State Fair.

While the set up is important for the viewing of your exhibit, it is also important for exhibitors not to impede on the view of their neighbor's exhibit. It is recommended that the design of your exhibit adhere to the following:

1. No part of your display should exceed the eight-foot background drape unless the booth is located on an outside wall and higher space is approved by the Rental Services Department.

2. The front six feet of the booth should not be higher than the three foot high side rails. Displays may be extended up to the eight-foot height limit in the rear four feet of the booth.

3. Exhibitors must secure the edges of any carpet with tape to prevent a tripping hazard. In addition, all electrical cords must be properly taped down.

All food service vendors must obtain a Temporary Event Permit from the Salt Lake Valley Health Department. These include existing restaurants, fast-food operations, caterers, churches, community or school organizations, volunteer and social groups. Each vendor is responsible for obtaining their own permit. Of the three types of permits offered by the Health Department, an Extended permit is required for the fair. This permit is good for up to 14 days of temporary food service per calendar year. Cost for the permit is $325.00.

The permit is issued by the Salt Lake Valley Health Department 'in-person' only, so you will have the opportunity to discuss any questions with them. At the interview a copy of your food handler permit or manager certification will be required.

Office hours for permit application:
9:00 a.m. to 4:00 p.m., Monday through Friday

Bureau of Food Protection
788 E. Woodoak Lane (5380 South)
Salt Lake City, Utah 84107-6379
(801) 313-6620
www.slvhealth.org

The person in charge must demonstrate adequate knowledge of food safety and sanitation practices in order to receive a Temporary Permit. A permit may be revoked if an operator does not comply with health regulations. Permits are not transferable. Multiple vending booths or locations operated by the same owner will each need a separate valid permit. Permit holders must demonstrate the ability to adequately supervise separate locations.

Before applying for a permit, please decide on the following:

• The complete menu including beverages.
• The booth structure (whether provided by the
  event sponsor or the vendor.
• The equipment that will be required, including a hand washing station.
• Methods to maintain hot and cold product temperatures.
• How all foods will be transported and stored.
• Where and how clean-up of equipment will be done.
• Who will be in charge of the booth (must have a Food Handler Permit).

No food for the public may be prepared or stored in a private residence.

Temporary Event food booths are inspected by the Health Department. All violations must be corrected. Un-permitted or unsafe food practices will result in food removal or booth closure.

The Rental Services Department and the Salt Lake Valley Health Department must be notified of significant changes in menu, operating facilities, business name, and any other conditions that may affect the quality of food service.

Operators must vend from a site that meets the following minimum structural requirements.

1. A roof, awning or other top covering, impermeable to weather, over the entire food preparation, service, clean-up and storage area.

2. Two side walls (not screening), which will reduce the entry of dust and dirt, and exclude non-authorized personnel.

3. The front service wall will be a counter, half-wall or table draped to the floor. The back wall may be open for employee access, or solid as desired.

4. The floor must be a surface of plywood, concrete, asphalt or other acceptable cleanable material. Flooring must be supplied if the vending site is on dirt, gravel, grass or poorly drained surfaces.

All food garbage should be placed in trash bags. Put garbage and paper waste in a refuse container with a tight-fitting lid. Do not allow boxes or sacks of garbage to accumulate in food preparation areas or outside the booth.

Place grills and other hot equipment in your booth so there will be no dangerous exposed areas. The back and sides of this type of equipment can cause burns.

Fire extinguishers are required if you are using equipment with open flames. Propane tanks for grills or any other pressurized tanks, such as those used for fountain soft drinks, must be secured so they cannot fall and damage valves.

Under no circumstances is grease or any solid waste material to be poured into trash barrels, dumpsters, drains or anywhere else on the grounds other than in approved containers. Anyone found violating this rule will be subject to a fine and may jeopardize future Lease Agreements at the Fair. Concessionaires will be provided with the location of approved disposal containers as needed.

All trailers, stands or structures, whether portable or fixed, must be professional looking, in good repair, structurally sound, neat in appearance and meet current Utah Fire Codes, State building, electrical, safety and sanitation codes. Disability access must also be considered. Exhibitors or Concessionaires not complying with these policies may be asked to dismantle and/or remove their exhibits or stands from the grounds.

Food storage areas must be screened from the public's view. No A-frame type (sandwich board) or any other type of freestanding sign may be placed outside of rented space.

Each establishment must provide adequate water and waste water containers for hand washing during the course of business. On site water sources must be of culinary quality. Water lines must be constructed with "food grade" pipes or hoses. The vendor is responsible for the disposal of waste water to the sanitary sewer system. Waste water cannot be dumped into storm drains, gutters, parking lots, on the ground or on grass.

All hoses are to be provided by the individual Concessionaire. All connections must be tightly sealed to prevent leakage and have back flow preventative devices attached.

Drainage pipes and hoses must extend all the way into the drain. If hose(s) interfere or cross through a pedestrian walkway, a wastewater tank must be used instead of a hose. Wastewater must be dumped in sanitary drains only.

Commercial Exhibitors and concessionaires must provide written notice of cancellation. Because the Utah State Fair will suffer certain losses which cannot be determined, the deposit will automatically be forfeited. Exhibitors canceling July 16 and after will forfeit all monies and installments paid as of the date of cancellation.

The Utah State Fairpark is not responsible for loss of sales due to inclement weather or excessive noise from the carnival, Grandstand area or other attractions on the Fairpark.

All exhibits are required to be open to the public at these times:

The above times are not the hours the fair is open but the hours Commercial Exhibitor's and Concessionaires are required to be in their booths.

Admission gates to the fair often open earlier to allow admittance for other events, attractions and setup. Although the exhibits are not required to be open until the times listed above, exhibitors should understand there are people on the grounds earlier than the 8:00 a.m. exhibitor setup time.

Booths must be manned all hours listed above, including Sundays. If a booth is found to be unmanned excessively or a booth remains closed for a day, the exhibitor will be fined and/or the exhibit closed. Outside exhibitors may close their booths each night at closing time with the understanding that the carnival may continue to operate until crowds disperse. Fairpark Management will not be responsible for any thefts or damage to exhibits during this or any other time. Commercial exhibit buildings will be locked at closing time.

If a booth is left open and unmanned, it will be closed by the Rental Services Department until any fines imposed are paid. (See Rule Violations below). Fines must be paid at the Rental Services Office within 24-hours of receiving a fine. If a fine is not paid within the 24-hour period, the exhibitor's booth may be closed down or removed and the exhibitor may not be invited back the following year.

Every booth must be set up, ready and open for inspection by the Rental Services Department by 9:30 a.m. on opening day. (Exhibitors are not required to be present for inspection). If booths are not set up by 11:00 a.m. on opening day, the Rental Services Department reserves the right to assign the booth to another vendor and assign another location of equal or lesser value, or impose a fine.

Closing day of the Fair, booths may close at 10:00 p.m. However, no vehicles will be allowed on the grounds until crowds disperse and it is deemed safe by Fairpark Management.

In the interest of promoting the health, safety and welfare of persons on or about the premises of the Utah State Fairpark, the following will not be allowed to be produced, manufactured, dispensed, advertised or possessed on said premises: (a) controlled substances as defined in the Utah Controlled Substances Act, Title 58, Chapter 37, (b) drug paraphernalia as defined in the Utah Drug Paraphernalia Act, Title 58, Chapter 37a, and (c) imitations scintillate as defined in the Imitation Controlled Substances Act, Title 58, Chapter 37b, Utah Code Annotated, 1953, as amended.

In addition, the Fair Board of Directors has determined there will be no ear-piercing, martial arts' items or toys, tattooing, sale of firearms or like weapons, phrenology, fortune telling or psychic reading, (the only exception would be astrological forecasting by computer).

NO ADHESIVE-BACKED PLASTIC OR VINYL DECALS, STICKERS or BUMPER STICKERS of any kind are to be GIVEN AWAY anywhere on the Utah State Fairpark. The only exception would be computer generated custom decal orders costing $5.00 or more. Exhibitors are prohibited from selling laser (pointer) pens, potato guns or blowguns of any kind. The Fairpark has reserved the exclusive right to sell balloons. Exhibitors will not be allowed to sell or give away balloons. When selling knives of any kind, they must be boxed and sealed. The only place tobacco products will be allowed to be sold is in the beer gardens.

Fairpark Management will not permit the sale or display of obscene material and reserves the right to remove from the grounds any product, exhibit, sign or advertising matter which is not in harmony with the overall goals and objectives of the Fair.

No loud speaker, amplifier, or sound device shall be used in the exhibit space without prior approval. Excessive noise from any source, including televisions, stereos, organs, saws, microphones, motors, etc., will not be allowed. Health Department guidelines for acceptable noise levels will be enforced.

Microphone use must comply with the following specifications to avoid interference with Fairpark's paging system:

1. VHF bandwidth only (No UHF bandwidth, or lower than VHF bandwidth).
2. Must be in proper working condition.
3. Must be of a professional grade.
4. No Comtek brand devices allowed.
5. No bullhorns allowed.

Excessive dust, smoke or smells from the intentional burning of scented candles, incense products, product demonstrations, etc. is prohibited.

Under no circumstances shall an exhibitor change the contents of their booth space or services offered without written permission from the Rental Services Department once a Lease Agreement has been issued. If it is found that an exhibitor has changed booth contents or services as indicated on their Lease Agreement, they may be fined and the original intent of the booth must be restored.

The contents of all commercial exhibit booths must have similar related products or services. For example, a single booth selling both sunglasses and funeral plans would not be allowed.

No exhibit space is allowed to be shared or sublet.

All solicitations must be confined to the area inside the leased booth space. By order of the Utah State Fairpark Fire Marshall, no person, equipment, boxes, booth contents, etc., may block aisles or corridors.

No Commercial Exhibitor will be permitted to distribute advertising material on the Fairpark except in their allotted space. Any solicitations outside the confines of your booth or the tacking or posting of any advertising material on the grounds, buildings or fences, other than inside the booth space, can result in confiscation of signs or banners, expulsion from the Fair and/or forfeiture of fees.

It is strictly prohibited for anyone to pass out advertising material, take surveys or conduct business of any kind in the parking lots owned and/or operated by the Utah State Fair Corporation.

No small motorized vehicles such as golf carts, segways, motorized skate boards, etc. will be allowed inside the Fairpark without prior written permission from the Rental Services Department except vehicles required by the disabled.

In addition, roller blades, roller skates, skateboards, scooters and other like mannered items are also prohibited on the Fairpark.

Any exhibitor selling these items must inform their customers that they must remove the scooter, etc. from the Fairpark immediately after purchasing it and are not allowed to use it while on the Fairpark. In addition, any exhibitors selling live animals must also inform their customers that the animals must be removed from the Fairpark immediately after purchase.

Exhibitors are advised that providing derogatory information regarding another commercial exhibitor is prohibited. In addition, Fairpark Management will not get involved in any price setting/fixing between competing exhibitors or get involved in any exclusive agreements an exhibitor may have with a supplier.

No holes in the asphalt or grass will be allowed without special permission from the Rental Services Department.

Laws of the City, County and State of Utah must be strictly adhered to, including the State Fire Code. Any professional licenses which must be obtained in the regular course of doing business in Utah must be obtained before exhibitor will be allowed to setup.

Whenever a violation of any Utah State Fair rule or Lease Agreement is noted by the Rental Services Department, an infraction ticket will be written and a copy will be left with the exhibitor. Copies of each recorded violation will be reviewed and placed in the exhibitor's file. Any violation(s) are cause for 1. a fine, 2. not inviting the exhibitor to return the following year or, 3. depending on the seriousness of the rule infraction, it may be cause for the immediate closure of the exhibit.

Commercial exhibits, exhibitors or concessionaires deemed unsuitable by the Rental Services Department after setup will not be allowed to open until the exhibitor corrects the perceived problem. Should an exhibitor not comply with the rules and regulations outlined in this handbook regarding State Fair goals and values they may be removed from the grounds and all monies paid forfeited.

Exhibitors who may be found vandalizing Fairpark property or the property of other exhibitors will also be removed from the grounds, without a refund and may be subject to criminal prosecution.

Each 10' X 10' booth location receives 500 watts (5 amps) of electrical power, 110 volts with a duplex receptacle, included in the price of the booth. Any additional electrical power requirements must be requested on the Commercial Exhibit Lease Agreement or Concessionaire Lease Agreement and paid for with the final booth payment. If not indicated on the Lease Agreement, any requests for special power must be made in writing by August 15. Additional charges will be made for this service and will be paid by the exhibitor directly to the Rental Services Office before additional service will be provided.

Listed below are the charges for additional power. For example, one light bulb is between 60 and 100 watts. Therefore, five 100 watt bulbs equal the 500 watts or 5 amps of power allotted per booth. Once the fair opens, it will be extremely difficult to get additional power.

Exhibitors are encouraged to bring their own GFCI protected cords or power strips to plug into Fairpark's power source to distribute the power where needed inside their booth. The Utah State Fair does not supply any wiring, cabeling, extension cords, adapters or special connectors of any kind. All extension cords or wiring must be properly taped down to the floor or tucked away to avoid potential trip or safety hazards. Cords will not be allowed to be taped down across walkways.

The Rental Services Department will inspect all booths during the Fair to ensure no one is using more electricity than they have ordered. In the event it is found an exhibitor is knowingly using more power than they have ordered and paid for, the exhibitor may be fined and/or the booth closed.

A $200.00 fine and/or expulsion from the Fair will be assessed to anyone found entering into a Fairpark electrical panel or tampering with electrical lines or outlets in any way.

Electricians have been instructed not to provide service to any appliance, trailer or panel that is not properly grounded. Electricians will not provide service to non-UL approved equipment or faulty or hazardous equipment. No wiring will be done in individual stands or trailers by State Fair electricians.

The Utah State Fair expressly denies responsibility for electrical failures, and any damage to equipment or property, caused by drops or increases in power supply, low voltage or power surges.

Correspondingly, all exhibitors and concessionaires expressly agree to indemnify and hold harmless the Utah State Fair Corporation, its members, employees and contractors from such claims. In no case will the Utah State Fair be held responsible for loss of profits, revenues or loss of equipment.

Telephone / internet service to commercial exhibit booths is available to select locations. Check with the Rental Services Department before choosing a booth location should you need these services. Commercial Exhibitors are responsible for ordering and paying for their own phone service by contacting Qwest Communications at (800) 603-6000. Telephone / internet service is not included in the booth price.

Entrance Passes will be required for all Commercial Exhibitors and Concessionaires, both employees and volunteers, for entry to the Fair on a daily basis. For this purpose, each Commercial Exhibitor will be issued the following amount of passes per Lease Agreement:

10' X 10' space = 44 passes
10' X 20' space = 58 passes
10' X 30' space = 70 passes
20' X 20' space or larger = 88 passes

Concessionaires will be issued 50 passes per Lease Agreement.

Should additional passes be needed, they are available for purchase in the Rental Services office at a discounted price.

For same day re-entry to the Fairpark, you must have your hand stamped or an additional pass will be required.

Exhibitors will not be permitted to leave entrance passes in the Rental Services Office, parking booths, ticket booths or Administration Building for their employees or volunteers to pick up when they report to work.

Limitations on Use and Distribution of Exhibitor Entrance Passes

1. Exhibitor agrees it is solely responsible for the custody, control and care of entrance passes provided by Fairpark to Exhibitor or Exhibitor's employees.

2. Exhibitor acknowledges the following restrictions regarding the use and distribution of Exhibitor entrance passes:

a. Exhibitor entrance passes shall not be altered, duplicated or reproduced by Exhibitor or its employees.

b. If an altered, duplicated or reproduced pass is used or attempted to be used by anyone to gain entrance to the Fairpark, Exhibitor agrees:

i. Exhibitor will cooperate in any administrative, civil or criminal investigation resulting from such misuse;

ii. Exhibitor will be legally and financially responsible for such misuse, even if such misuse was the result of an employee's illegal conduct;

iii. Fairpark Management may, in its sole discretion, close Exhibitor's booth for the remainder of the Fair;

iv. Exhibitor will not be entitled to any refund for any amounts paid or owing to the Fairpark; and

v. Fairpark may, in its sole discretion, impose a $100.00 penalty for each altered, duplicated or reproduced pass.

c. If Fairpark Management intends to impose the penalties in subparagraph 2.b. above, or exercise rights conferred therein, Exhibitor agrees that Fairpark may provide written notice of said violation to either Exhibitor's principal place of business, the booth attendant, or both.

Commercial Exhibit Lease Agreements include one parking pass per agreement (regardless of booth size). This parking pass is non-transferable and will be good for the parking lot south of the Fairpark across North Temple. Concessionaire Lease Agreements do not include parking in the cost of their booth but can be purchased in advance at a discounted price.

Additional discounted season parking passes for the same lot are available for Commercial Exhibitors and Concessionaires only in the Rental Services Office. The Utah State Fair parking fee is $6.00* per vehicle each day of the fair (no re-entry). In addition, there is no overnight camping allowed anywhere on Fairpark property. (*Prices subject to change.)

Concessionaire stock truck parking is available. See the Rental Services Department for details. No services will be provided for stock trucks.

Plans for free prizes or drawings must be furnished in writing with the application and must be approved by the Rental Services Department. No Lease Agreement will be issued until plans for any free prizes and drawings have been reviewed. Vendors cannot offer discount vacations, free vacations, free trips or drawings for vacations of any kind without special written approval from the Rental Services Department.

1. When offering free prizes, or drawings for free prizes, full disclosure must be made. There can be no hidden or undisclosed charges or deposits. If the offer says 'free' it must be totally free. If full disclosure is not made, (as deemed appropriate by the Rental Services Department), the exhibit will be closed until appropriate action can be taken.

2. The announcement of prizes offered, and the time and place of the drawing must be posted in plain view where the Fair patron registers. The drawing must be held publicly on the Fairpark and by Sunday evening, the last day of the Fair.

3. All parts of the drawing ticket must have printed thereon the name of the company conducting the drawing, a description of the prize(s) and the value thereof.

4. All patrons are eligible to participate in the drawing (unless age or sex is a reasonable disqualification and the same is advertised on a sign).

5. A sample of the drawing ticket and a list of prize(s) to be offered must be submitted to the Rental Services Department no less than ten (10) days prior to opening day.

6. A description of the prize(s) offered, the names, addresses and telephone numbers of the winners must be registered by written notice to the Rental Services Department no later than October 1.

7. The Utah State Fair, Utah State Fairpark, Board of Directors, or its Management, employees or patrons are not to be mentioned in supporting or conducting the drawing in any manner.

Furthermore, commercial exhibitors are not to conduct any show, drawing or game which does not have the prior written approval from the Rental Services Department.

Raffles are unlawful.

As part of your booth fee, samples not exceeding two (2) ounces in quantity or 2" X 2" X 2" size may be distributed within your commercial exhibit space. This rule applies to food, merchandise, cosmetics, etc. These samples can be given out only within your booth space and all other Commercial Exhibit rules and regulations apply.

Also available is a Sampling Sponsorship Package for the Fair. There is a set fee for this package and sampling may take place at the entrance/exit gates or other specific locations throughout the Fairpark with varying hours. For this fee, sponsors receive a benefit package that outlines their responsibilities and the responsibilities of the Utah State Fairpark. Any interested company or group may contact the Utah State Fairpark Marketing Department.

Shipments received and accepted by the Utah State Fair prior to and during the fair will be subject to the following charges.

No "waiting" time for forklift allowed. Additional charges may apply for odd-sized or special deliveries. Forklift availability is NOT guaranteed. Commercial exhibitor's are responsible for their own unloading and loading of displays.

Receiving and delivery charges are and will be billable to the exhibitor at time of service.

No merchandise, display materials, boxes, crates, equipment, etc., will be allowed to be stored in the Rental Services Office or anywhere else on Fairpark property other than inside commercial exhibitor's booth(s) or personal vehicle(s). Commercial exhibitors and concessionaires are responsible for storage of their own inventory, packaging, equipment, etc. Any items left in the Rental Services Office or other areas of the Fairpark for an extended period of time will be discarded.

Indoor exhibit setup times are as follows:

Monday, September 6, 2010

8:00 a.m. to 4:00 p.m.

Tuesday, September 7, 2010
8:00 a.m. to 6:00 p.m.

Wednesday, September 8, 2010
8:00 a.m. to 9:00 p.m.

Thursday, September 9, 2010
8:00 a.m. to 9:30 a.m.

Outdoor exhibit setup times are as follows:

Monday, September 6, 2010

8:00 a.m. to 6:00 p.m.

Tuesday, September 7, 2010
8:00 a.m. to 9:00 p.m.

Wednesday, September 8, 2010
8:00 a.m. to 9:00 p.m.

Thursday, September 9, 2010
8:00 a.m. to 9:30 a.m.

Each morning of the fair buildings and grounds will be open beginning at 8:00 a.m. for exhibitors and concessionaires to stock their booths. Vehicles are allowed onto the Fairpark between 8:00 a.m. and 9:30 a.m. However, all vehicles must be removed before 9:30 a.m. each day of the fair or they will be towed away at owner's expense.

Access for stocking purposes will be allowed through Gate 6 only. Gate 6 is the drive-through gate farthest east along North Temple (approximately 1100 West). Gate passes will be collected upon entry for all persons in the vehicle and a hand stamp may be obtained for re-entry.

Exhibit booths must be maintained in a clean and proper order at all times throughout the fair.

Commercial exhibits or portions thereof, may not be removed from the buildings or grounds during the Utah State Fair without prior written consent of the Rental Services Department. The written consent will be checked at an outside gate. No exhibit or portion thereof may be torn down or removed before 10:00 p.m. on the closing night of the Fair.

Exhibits must be removed after 10:00 p.m. on closing day. The commercial exhibit buildings will be open for approximately two hours following the close of the fair on Sunday and the following day between 8:00 a.m. and 12:00 p.m. The grounds will be open most of the night after the close of the fair for outdoor exhibits and for exhibitors to bring their vehicles onto the grounds once it has been deemed safe by Fairpark Management. Outdoor exhibits may also be accessed the following day between 8:00 a.m. and 9:00 p.m.

A written release must be obtained from the supervisor of your area when removing articles or exhibits from the grounds. Written releases will also be available in the Administration Building on the Monday following the fair from 8:00 a.m. to 4:00 p.m. if not received before the fair closes on Sunday evening. Do not leave valuable articles in booths on the last night of the Fair. Tents used during the Fair are taken down on Monday morning, the day after the Fair closes. Any display or structure left on the Fairpark after the second day will be charged a $50.00 per day storage fee or may be discarded.

Our Blue Ribbon Award Program is designed to recognize outstanding concessionaires who meet or exceed the criteria of the "Space Rental Standards" listed below.

Awards will be given recognizing the concessionaire with the:

• Most unique food / beverage product
• Best quality food
• Best decorated food stand
• Most improved from the previous year

Exhibits will be judged on the following:

1. Allure - Does it attract people?

2. Color - Bright? Fresh paint? Clean canvas?

3. Signs - Professional? Convey nature of booth and product? Prominent? Is it easy to read? Prices clearly listed?

4. Lighting - Bright? Professional? Clean? Is it in good repair? (No missing, burnt or broken bulbs)

5. Original - Imaginative? Good draw? Unique?

6. Cleanliness - In and around the booth?

7. Dress - Clean? Attractive? Is it complimentary to your product?

8. Attitude - Polite? Cheerful? Helpful? Prompt? Do they have a knowledge of their product? Is it attentive to the customers?

9. Activity - Are the staff sitting around? Are they approachable? Is at least one staff member in the booth at all times?

10. Products - Fresh? Well presented? Reasonably priced? Desirable?

All Animals (except Service Animals, competitive entries, those for sale by exhibitors and animals scheduled for performance) are prohibited in exhibitor's booths and on the Fairpark midway at all times. (Service animal means any guide dog, signal dog, or other animal individually trained to do work or perform tasks for the benefit of an individual with a disability, including but not limited to, guiding individuals with impaired vision, alerting individuals with impaired hearing to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair, or fetching dropped items).

Anyone desiring to have their Service Animal admitted into the Fairpark, other than an animal with an obvious special collar and harness, must first obtain an Animal Pass in the Administration Building from Fairpark Management. An admission ticket will also be required for the owner's admittance.

The following information applies to all temporary events in which food and/or merchandise will be sold. All vendors must obtain a Temporary Sales Tax License and Special Return Form; this includes businesses that already have a Utah State Sales Tax License.

This license is independent of any other license and is issued at the beginning of the Utah State Fair by a representative of the Utah State Tax Commission Special Event Unit. There is no cost for this license, but a $50.00 deposit is required at the time the license is issued. The sales taxes must be remitted the last night of the Fair. Taxes are not allowed to be mailed in.

If you have any questions please call the Utah State Tax Commission, Special Event Unit at (801) 297-6303 or (800) 662-4335 ext. 6303.

All commercial exhibitors must be in compliance with Utah Code Section 13-11-4(2)(m) which states that they must furnish a notice of the purchaser's right to cancel a direct solicitation sale within three business days of the time of purchase if the sale is made other than at the supplier's established place of business pursuant to the supplier's mail, telephone, or personal contact and if the sale price exceeds $25.00, unless the supplier's cancellation policy is communicated to the buyer and the policy offers greater rights to the buyer than Subsection (2)(m), which notice shall be a conspicuous statement written in dark bold at least 12 point type, on the first page of the purchase documentation, and shall read as follows: "YOU, THE BUYER, MAY CANCEL THIS CONTRACT AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY (or time period reflecting the supplier's cancellation policy but not less than three business days) AFTER THE DATE OF THE TRANSACTION OR RECEIPT OF THE PRODUCT, WHICHEVER IS LATER."

Commercial Exhibitors and Concessionaires must have insurance to cover any loss. The Utah State Fair is not responsible. In addition, we require you to provide the Utah State Fair with a liability insurance certificate including personal injury and property naming the Utah State Fair as an "additional insured" in the amount of one million dollars ($1,000,000.00). A copy of this insurancecertificate must be on file in our office before July 15th. Copies of your homeowners policy or business insurance are not acceptable documents. Only an official Certificate of Liability Insurance with the Utah State Fair listed as an "additional insured" will be accepted.

If you do not currently carry this type of insurance, we can offer access to it through Haas & Wilkerson Insurance. The cost for this is $70.00 for the first booth location and $50.00 for each booth location after that. Please see above for an application.

Exhibitors are urged not to leave valuable merchandise in their booths overnight (especially outside locations).

1. Every display or exhibit must be installed and operated so as to provide access and visibility of any required exit sign. Full access must be made available to firefighting equipment.

2. Any drapes, curtains, hangings, or other decorative material that would tend to increase fire and panic hazards will be made from a non-combustible material, or will be treated and maintained in a fire-retardant condition by means of a flame-retardant process approved by the State Fire Marshall's Office.

3. All electrical wiring will meet the latest edition of the National Electrical Code. Temporary wiring, as specified by this code, will be used for non-fixed wiring purposes. Ordinary two-wire extension cords are expressly forbidden. Only heavy-duty, three-prong, rubber or neoprene extension cords are permitted.

4. Smoking, open flames and propane are prohibited in any enclosed exhibition hall.

5. Any outdoor open flame must be approved by the Rental Services Department and Fire Inspector. Exhibitors must supply and have readily accessible at least one fully charged and operational UL-rated type ABC dry chemical fire extinguisher of at least 2 lbs. net capacity in each booth cooking food or using open flames.

6. Any tent or temporary structure to be used for exhibition purposes must be approved by the Rental Services Department. Plans, specifications, and any other pertinent data will be submitted for review and approval of the Rental Services Department prior to construction.

7. Explosive gases or flammable liquids will not be used in connection with any display except by written approval of the Rental Services Department.

In compliance with the Americans With Disabilities Act, persons needing auxiliary communicative aids and services should call (801) 538-8400 three days prior.

Exhibitors agree to comply with the requirements of the Americans with Disabilities Act (ADA) 442 U.S.C. Section 12101 at seqet seq. and applicable regulations in performing under a Commercial Exhibitor Lease Agreement or a Concessionaire Lease Agreement. Exhibitors also agree to indemnify and hold harmless the Fairpark from any and all actions which may arise from Exhibitor's failure to comply with ADA in performing under this Lease Agreement.

Rental Services Department
(801) 538-8400
General questions

Rental Services Director
(801) 538-8441
Renewal and new booth assignments, Management Approval Only

Fairpark Operator:

(801) 538-8400

Fairpark Fax Number:
(801) 538-8455

Utah State Fair Website:
http://www.utahstatefair.com

Utah State Fairpark Website:

http://www.utahstatefairpark.com

Qwest New Business Phone Service:
(800) 603-6000

Diamond Rental (table and chair rental)
(801) 262-2080

• Lights (for outdoor locations)
• Wood floor (for outdoor locations)
• Extension cords and power strips
• Tables and Chairs (Usually available for rental on the grounds)
• Purchase extra admission passes and parking passes
  

Campground of Salt Lake City
KOA
1400 West North Temple
Salt Lake City, Utah 84116
(800) 562-9510
(801) 328-0224
Ask for the "Fair" rate

Laundromat
The Cleaning Barn
910 West North Temple
Salt Lake City, Utah 84116
(801) 539-1513

Official Host Hotel
Crystal Inn
230 W 500 S
Salt Lake City, Utah 84101
(800) 366-4466

Banking Services
ATM's are available on the Fairpark. (See Fair program map for locations). In addition, there are many local banks surrounding the Fairpark.

Bureau of Food Protection
788 E. Woodoak Lane (5380 South)
Salt Lake City, Utah 84107-6379
(801) 313-6620 ~ www.slvhealth.org

2010 Fair

■ 2010 renewal forms mailed to exhibitors and concessionaires:

January 2010

■ 2010 renewal forms due:

Monday, March 15, 2010, 3:00 p.m.

■ 2010 new exhibitor applications available:

Friday, March 19, 2010

■ New exhibitor application's due:

First come, first served

■ Lease Agreements due:

As indicated on the Lease Agreement

■ Payment in full due:

As indicated on the Lease Agreement if before July 15, 2010

■ Booth space cost increase:

Friday, July 16, 2010

■ Tickets available for pick-up:

Friday, August 14, 2009

■ Additional electricity requests due:

Monday, August 16, 2010

■ No checks accepted after:

Friday, August 20, 2010

■ Booth setup:

Tuesday, September 7, 2010, 8:00 a.m. - 6:00 p.m.

Wednesday, September 8, 2010, 8:00 a.m. - 9:00 p.m.

Thursday, September 9, 2010, 8:00 a.m. - 9:30 a.m.

■ Booths open, ready for inspection:

Thursday, September 9, 2010 at 9:30 a.m.

■ Fair opens:

Thursday, September 9, 2010 at 10:00 a.m.

■ Fair closes:

Sunday, September 19, 2010 at 10:00 p.m.

■ Indoor booth removal:

Monday, September 20, 2010, 8:00 a.m. to 12:00 p.m.

■ All booths must be removed by:

Tuesday, September 21, 2010, 5:00 p.m.

■ Prize winner's notification due to Fairpark:

Friday, October 1, 2010

2011 Fair

■ Update address with Fair:

Tuesday, January 4, 2011

■ 2011 renewal forms mailed to exhibitors and concessionaires:

January 2011

■ 2011 renewal forms due:

Tuesday, March 15, 2011, 3:00 p.m.

■ 2011 new exhibitor applications available:

Monday, March 21, 2011

In keeping with our support of Utah's Own products, we encourage you to patronize local food distributors, restaurants and suppliers while in Utah. A complete listing of all Utah's Own products may be found at www.utahsown.org.

With online sales of admission tickets growing rapidly, we are offering you the opportunity to participate by purchasing advertising space. Including a discount coupon or promotion on our print-at-home tickets will help drive traffic to your booth. For details on availability and pricing contact Denise Allen, Marketing Director at denise@utahstatefair.com.